Privacy Policy

Last updated: November 9, 2026

Tobo is a teammate for small teams: it tells the team who already did what, so nobody does the same thing twice. Tobo is operated by Vocaly, France. Contact: contact@vocaly.site.

What Tobo reads

Each member chooses to connect their own tools, and can disconnect them at any time. Tobo only reads, it never sends, edits or deletes anything in your tools.

• Gmail: the headers of your work emails (sender, recipients, subject, date, message identifiers), and the text of the conversations that involve your team, so that Tobo can tell which ones are still waiting for an answer, from you or from the other side. The text is read, then discarded. Tobo never stores the body of an email, quoted replies or attachments (attachments are not opened, only their file name is seen). What Tobo keeps is what it understood: who has to move next, a one-sentence summary written in its own words, the requests and promises it found, any deadline, and the name, address, company and job title of the people outside your team. Conversations that look private (health, HR, legal disputes, personal finances) are kept as "Private conversation" with no detail. You can turn this reading off at any time in Tools ("Read the text of conversations"): Tobo then works from headers only. Newsletters, notifications and automatic emails are ignored. You can limit what a team sees to some companies or addresses.
• Google Drive: the actions you take on files that are shared with others (created, edited, commented), with the file name and link. Private files are ignored.
• Google Calendar: your upcoming meetings that include someone outside the team (title, time, attendee).

Who sees it

Only the members of the team you connected the tool to. Every member sees the same thing, there is no manager view. Teams are fully isolated from each other: nothing learned in one team is visible in another. Tobo talks about the work, never ranks or judges people, and every member can see everything Tobo said about them.

How it is stored

Data is stored by Supabase (United States, AWS us-east-1) and the app is served by Netlify. Access tokens to your tools are encrypted (AES-256-GCM). To read conversations and to answer questions, the relevant text is sent to Anthropic's Claude API, which does not use it to train models. Disconnecting a mailbox deletes the conversation summaries Tobo derived from it.

Deleting your data

Disconnecting a tool deletes what Tobo learned from it for you. On the "What Tobo said about me" page you can delete all your data at once. You can also write to contact@vocaly.site.

Google API Services

Tobo's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. We do not sell this data, use it for advertising, or let humans read it except with your consent, for security, or as required by law.